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Academic Department Liaisons Program

Library liaisons for Academic Departments at Morehead State University

Ordering Material FAQ

Who selects materials for the Camden-Carroll Library?

Both faculty members and librarians are involved in selecting library materials.

How may faculty request that Library material be purchased?

You may send marked publisher's catalogs or flyers to your department chair (or a designated library contact within the department). Print-outs from Books in Print, Amazon wish lists, or e-mail are also good ways to request materials. Just make sure the orders go through your department chair or contact.

What types of materials may be requested?

The Library encourages the selection of all types of library materials, including books, non-print materials, and journal subscriptions.

When should requests be submitted?

Requests can be submitted at any time, but faculty should allow ample time for receipt if specific assignments are planned. Follow this guideline for order:

  • Needed for Fall semester - Request before March 15.
  • Needed for Spring semester - Request before October 1.

Can orders be rushed?

Orders can sometimes be rushed to meet emergency needs. Faculty should discuss rush requests with the Chair or Contact.

How are faculty notified when materials are ready for use?

Order requests may be returned to the Chair or Contact for distribution when processing is complete. The requester may also be notified via a weekly list of new materials if such a list was requested by the Department.

Collection Development Policy

I. Institutional Objective

The Camden-Carroll Library collection is designed to support the total program and educational objectives of Morehead State University. Since the total program ranges from undergraduate through graduate levels, Camden-Carroll Library must offer resources and services to support the teaching and research needs of the students, faculty and community.

The collection development policy is intended to fulfill the requirements set forth by the Southern Association of Colleges and Schools, American Library Association Standards, and the objectives as defined by the Library.

II. Procedures for Selecting Materials

A. Responsibility of the Library staff

The Library Staff will be responsible for the development of general works, i.e., books, periodicals, pamphlets, maps, microforms etc., which do not fall within the scope of any single academic department's program, but which are of value to the programs of more than one department or the program of the University as a whole. Special effort will also be made to acquire works which in scope are broader that any particular discipline or field of interest defined in the curriculum. Support will be given to the development of a strong reference collection (with emphasis on bibliography, biography and research resources guides) because such a collection is the basic tool of scholarship and is comprised of books which cannot be borrowed from other libraries.

B. Responsibility of the faculty

An adequate university library can be developed only through the active interest of faculty members in recommending acquisitions pertinent to their specialized fields. Academic departments are allocated a portion of the library budget each fiscal year to spend for library materials. However, materials acquired upon the recommendation of a department will not be designated for the exclusive use of any person or group. Each department chairman is expected to make an equitable distribution of the departmental library allocation in order to provide library support for the work of the entire department according to the general library acquisitions policy.

C. Gifts

Many excellent and important materials have been added to the collection as gifts. Books and other material are accepted only if the Library does not already have a copy, or if the Library may dispose of them if they fail to make a worthwhile addition to the collection. All gift books added to the collection or purchased with money given to the Library will be incorporated within the Library's general collection. Book plates will be placed in gift books upon request of donor. Gifts of rare books will be placed in the Special Collections when appropriate.

The Camden-Carroll Library will not be responsible for the donor's monetary valuation statement for tax or other purposes.

III. General Policies

A. Multiple copies

Faculty members are encouraged to suggest the number of copies of a single title they deem necessary, but the final decision on the number of copies of a single title to be added to the collection will be determined by the Library staff after consultation with the requesting faculty member.

B. Non-book materials

Auditory and visual non-print materials will be acquired by the Library as needed to support the curricular needs of the University. All non-book materials will be subject to the same criteria of selection as apply to printed materials.

C. Weeding

Weeding, or the removal of obsolete materials for purposes of discarding, is considered an integral part of the total organized effort to study and develop the collection. Excess duplicate copies of seldom used titles and badly damaged copies are withdrawn from the collection.

D. Controversial materials

The Library will make available to students and faculty, books and other materials offering the widest possible variety of viewpoints, regardless of the popularity of these viewpoints or of the popularity or unpopularity of the authors or of the frankness of language or controversial manner an author may use in dealing with subjects of religion, politics, sex, or social, economic, scientific, or moral issues.